Despite the rise of tools like Slack, email isn’t going away, and it can sometimes feel overwhelming. One way to get your email under control is to have Outlook automatically sort incoming messages to specific folders.
尽管出现了Slack之类的工具，但电子邮件并没有消失，有时甚至会让人感到不知所措。 一种控制电子邮件的方法是让Outlook自动将传入的邮件分类到特定的文件夹。
To do this, we’re going to use Outlook rules. These operate automatically when you send or receive email and perform tasks you’ve chosen ahead of time.
为此，我们将使用Outlook规则 。 当您发送或接收电子邮件并执行您事先选择的任务时，它们会自动运行。
There are two ways you can create a rule to do this. The first method is easier and works best with a single email address you want to move automatically. This is ideal for emails that always come from a single address, like a ticketing or alert system.
您可以通过两种方式创建规则来执行此操作。 第一种方法更简单，并且最适合您要自动移动的单个电子邮件地址。 对于始终来自单个地址的电子邮件(例如票务或警报系统)，这是理想的选择。
The second method is a bit more involved but still pretty simple. It works best for an entire domain—such as all emails from people at the same business—or if you want to set up a bunch of rules one after the other.
第二种方法涉及更多，但仍然非常简单。 它最适合整个域(例如，来自同一企业的人的所有电子邮件)，或者如果您要一个接一个地设置一堆规则，则它最适合。
创建简单规则 (Creating Simple Rules)
To create a rule the simple way, open your Outlook inbox, right-click an email you want to sort automatically, and then click Rules > Create Rule.
要以简单的方式创建规则，请打开Outlook收件箱，右键单击要自动排序的电子邮件，然后单击“规则”>“创建规则”。
The Create Rule window opens. Click the checkbox next to the name of the person. This tells Outlook to apply the rule to any emails from that address. Next, click the “Move the Item to Folder:” checkbox.
将打开“创建规则”窗口。 单击人员姓名旁边的复选框。 这告诉Outlook将规则应用于来自该地址的所有电子邮件。 接下来，单击“将项目移动到文件夹：”复选框。
In the window that opens, select the folder you want to move the emails to (or click “New” to create a new folder), and then click “OK.”
在打开的窗口中，选择要将电子邮件移至的文件夹(或单击“新建”以创建新文件夹)，然后单击“确定”。
Your rule is now ready to go, so click “OK.”
您的规则现已准备就绪，因此请单击“确定”。
A confirmation dialogue appears. Click the “Run this rule now on messages already in the current folder” checkbox, and then click “OK.”
出现确认对话框。 单击“立即对当前文件夹中已有的邮件运行此规则”复选框，然后单击“确定”。
From now on, any emails from that address will go to the folder you chose.
从现在开始，来自该地址的所有电子邮件都将转到您选择的文件夹。
创建更复杂的规则 (Creating More Complicated Rules)
To set a rule from scratch, click Home > Rules > Manage Rules & Alerts.
要从头开始设置规则，请单击主页>规则>管理规则和警报。
The “Rules and Alerts” window opens. Click “New Rule.”
“规则和警报”窗口打开。 点击“新规则”。
This opens the “Rules Wizard” window. In the “Start from a Blank Rule” section, click “Apply Rule on Messages I Receive,” and then click “Next.”
这将打开“规则向导”窗口。 在“从空规则开始”部分中，单击“对收到的邮件应用规则”，然后单击“下一步”。
Here, you select the conditions an email must meet to apply the rule. We’re going to set the conditions to apply to every email that comes from the @howtogeek.com domain.
在这里，您选择电子邮件必须满足的条件才能应用规则。 我们将设置条件，以应用于来自@ howtogeek.com域的每封电子邮件。
Select the “With Specific Words in the Sender’s Address” checkbox, and then, in the text box at the bottom, click “Specific words.”
选中“在发件人地址中包含特定词”复选框，然后在底部的文本框中单击“特定词”。
In the window that opens, type the domain to which you want the rule to apply. If the emails come from people with addresses that end with “@acmeanvils.com,” type that, and then click “Add.”
在打开的窗口中，键入要将规则应用到的域。 如果电子邮件来自地址以“ @ acmeanvils.com”结尾的人，请键入该电子邮件地址，然后单击“添加”。
You can type more than one item here, so if you’ve got a couple of important clients, you can add them all here. When you’re finished, click “OK.”
您可以在此处输入多个项目，因此，如果您有几个重要客户，则可以在此处全部添加。 完成后，单击“确定”。
The rules wizard displays your chosen email domains. You can click the terms to edit them if they change. Once everything is set, click “Next.”
规则向导显示您选择的电子邮件域。 您可以单击条款以对其进行更改(如果更改)。 一切设置完成后，单击“下一步”。
We’re going to select this folder on the next page of the wizard to move these emails to. Check the “Move it to the Specified Folder” box, and then click “Specified” in the text box at the bottom.
我们将在向导的下一页上选择此文件夹，以将这些电子邮件移至其中。 选中“将其移至指定的文件夹”框，然后在底部的文本框中单击“指定的”。
In the window that opens, select the folder you want to move the emails to (or click “New” to create one), and then click “OK.”
在打开的窗口中，选择要将电子邮件移至的文件夹(或单击“新建”以创建一个)，然后单击“确定”。
The rules wizard shows the folder you selected. If it’s not the right folder, click it to change it, and then click “Next.”
规则向导显示您选择的文件夹。 如果不是正确的文件夹，请单击它进行更改，然后单击“下一步”。
Now you can specify any exceptions; click “Next” if you don’t want to add any.
现在您可以指定任何例外； 如果您不想添加任何内容，请单击“下一步”。
Type a name for the rule, select the “Run This Rule Now on Messages Already in ‘Inbox'” checkbox, and then click “Finish.”
键入规则的名称，选中“立即在“收件箱”中的邮件上运行此规则”复选框，然后单击“完成”。
Your rule is now complete and appears in the “Rules and Alerts” window. Click “Apply” to complete the process.
您的规则现已完成，并显示在“规则和警报”窗口中。 单击“应用”完成该过程。
Your rule is now live. Any emails that meet the conditions you chose will go to the selected folder. Also, any rules you create in the Outlook client are mirrored in the Outlook web app.
您的规则现已生效。 符合您选择的条件的所有电子邮件都将转到所选文件夹。 此外，您在Outlook客户端中创建的任何规则都将在Outlook Web应用程序中进行镜像。
翻译自: https://www.howtogeek.com/442362/how-to-automatically-sort-emails-into-specific-outlook-folders/